1 NAME: Harrogate MG Club, hereinafter referred to as "the Club", shall be situated at Harrogate, North Yorkshire,
such other place as the majority of the members shall determine.
2 OBJECTS: The objects shall be to carry on the business of a Club and in so doing to promote by all proper means MG Cars.
Club shall be affiliated to the MG Owners Club and the MG Car Club but shall be
under no direct influences of these clubs.
3 CLUB YEAR: The Club year shall run from 1st January to 31st December. The Annual General Meeting shall be held in January each year with
a lapse of not longer than 15 months between AGMs. 21 days written notice including an agenda will be given to all members.
Extraordinary General Meeting may be called under the same conditions.
4 MEMBERSHIP: Open to those who have the interests of the club at heart, particularly MG owners/enthusiasts and other classic car owners
and/ or enthusiasts. Membership is at the discretion of the Committee.
The Committee reserve the right to refuse admission or disqualify any member(s) / candidate(s).
The Committee's decision is final and cannot be entered
5 HONORARY MEMBERS: The Committee shall have the power to elect life members and shall terminate at the time the life
membership of any member so elected if, in their opinion, it is desirable in the interests of the Club.
membership is limited to no more than l0% of the total
The subscription shall be of such a sum as determined at the AGM by a
vote of members which shall be paid yearly on
admission and subsequently in January each year. The rate of subscription can only be altered at the Annual General Meeting or
General Meeting. Members joining from September onwards pay a reduced
7 NON PAYMENT OF SUBSCRIPTIONS: If any member fails to pay his/her subscription within 28 days after the due date,
he/she shall be considered in arrears and a reminder sent to him/her by the Membership Secretary and if the sum due is not paid
or before March club night
8 CHANGE OF ADDRESS: Any member changing his/her address shall within 14 days give notice to the Membership Secretary
in writing of such address and until such notice is given all communications and notices sent to his/her last address shall be deemed to
been served upon such member.
Unless otherwise instructed in writing by the member concerned, all
communications shall be directed to the member's address/e-mail/telephone.
CESSATION OF MEMBERSHIP:
Membership shall terminate:
On non-payment of subscription,
11 STRUCTURE OF THE COMMITTEE: The officers of the Club shall consist of the following: Chairperson, Vice Chairperson,
Secretary or Joint Secretaries, Treasurer plus at least four ordinary Committee members.
All the above have one vote per proposal - the Chairperson having the casting vote.
The Committee shall meet once a month or at any other time deemed necessary. A quorum will be 50% of the Committee plus one extra Committee member/Chairperson.
The exact number forming a quorum will be decided at the first Committee meeting of the year.
Committee shall be elected by vote to be held at the AGM or EGM. Any Committee
member being absent from three
Committee shall be elected by vote to be held at the AGM or EGM. Any Committee member being absent from three
consecutive meetings of the Committee, unless written explanation has been received by Secretary/ies,
which the Committee deem satisfactory, shall cease to be a member of the Committee.
minimum of 48 hours notice required when calling an extra/emergency Committee
meeting but as much notice as possible to be given where possible.
OF THE OFFICERS:
The Chairperson chairs club meetings and has the casting vote. In his
absence the Vice Chairperson chairs the meetings.
the absence of both the Chairperson and Vice Chairperson, one of the other
office bearers shall deputise.
The Secretary shall on all occasions in the execution of his/her office
act under the superintendence, control and direction of the
He/She shall keep such documents and papers of the Club in such a manner and for
such purposes as the Committee may direct.
shall summon and attend all meetings and take minutes of the proceedings.
Treasurer: He/She shall be responsible for seeing that all monies, whether received by himself or any other servant or official
of the Club are duly paid into the Club's account at least once a month.
shall when required provide a statement of the Club's finances to any Committee
He/She shall keep such accounts, documents and other papers of the Club, not otherwise kept by the Secretary
such a manner and for such purposes as the Committee may direct.
shall in every year prepare or cause to be prepared, an income and expenditure
account and submit this to the auditor of the Club.
13 ELECTION OF OFFICERS AND CHAIRPERSON: Election of Officers and Committee shall occur at the AGM or at a meeting of the Club.
Every candidate for office shall be proposed and seconded by two members.
member of the Club shall have one vote for each vacancy and no member shall give
more than one vote to any candidate.
election of the incoming Chairperson is held under the direction of the outgoing
Chairperson or their nominated representative.
The election of the remaining Officers and Committee shall be held under the direction of the incoming Chairperson.
If the incoming Chairperson is not present, the election of officers will continue one at a time under the direction of the
outgoing Chairperson or nominated representative until the next most senior official elected is present.
official then continues with the rest of the AGM.
All nominations for Officers and Committee are to be received in writing at least 21 days prior the AGM.
by proxy will be allowed on the production of
a letter of authorisation from the Club Member, worded along the lines of:
________________ authorise ___________ to vote for me on all matters arising at
In the case of insolvency, Officers and Committee members shall each be
liable for a maximum of £1 (one pound sterling) each.
The Officers and Committee shall serve notice of intent to wind up the
Club to all paid up members and
shall call a Special
General Meeting to obtain authorisation from those members to do so. All members shall vote at the meeting on the distribution of the Clubs assets.
A majority decision will carry. Only members at the meeting will be entitled to vote.
Committee and Officers shall proceed to distribute the assets as agreed and
shall then terminate the Club accordingly.